Procedure Overview
Start
1. Search supervisor → subject mentoring
2. Foreign Applicants
2.1 Welcome Guide
2.2 Document check (recognition of foreign academic degree)
→ Dean’s Office
2.2.1 Process Scheme
2.3 for applicants with a foreign Master-Degree:
Check if university and degree are deposited
on ANABIN. If not:
ZAB-Certificate
Certificate evaluation by the ZAB is required, long form!
(Central Office for Foreign Education in Bonn)
Attention - the costs are borne by the applicant!
A recognition grant is possible, if applicable.
2.4 If the degree is listed in the Anabin database
but no ZAB-Certificate (long form) can be submitted
applicants from China, Vientnam and India must compulsorily
submit an APS-Certificate from their respective embassy.
2.5 Admission of foreign students → Unit 1.2 International Office
regarding Enrolment
3. Acceptance as doctoral student → Office of the Dean
3.1 Process Scheme
3.2 Document check → Office of the Dean
3.3 Copies of documents on presentation of the original
(english version if applicable official translation agency) :
- Higher education entrance qualification
- Report with marks of Bachelor's and Master's Academic Degree
- all Degree Certificates
- all certificates of state examinations, if any
- Confirmation of period of study/Transcript of Records
If you have not yet received your Master's certificates, please submit
a provisional certificate from the Examinations Office (JMU-Unit 2.3) and
submit the certificates as soon as they are issued to you.
3.5 Acceptance as a doctoral candidate
4. Enrolment → Unit 2.2, Student Affairs → enrolment period
5. Enrolment certificate → submission Office of the Dean
During
6. Informal meeting - subject mentoring
Submission of the forms to the Dean's Office for
documentation in the doctoral file:
- if applicable – update to supervisory agreement
regarding the continuation of the doctoral process
- if applicable - Application for extension of the enrollment period
(after approval forwarding to
Ref. 2.2 Student Affairs)
- if applicable - time interruption / leave of absence
- Procedures concerning which started after 6 July 2022:
if applicable
- application for extension of the total duration
of your doctoral studies if longer than 6 years in total
(Basis of assessment: start of the doctoral process or
acceptance as a doctoral candidate according to
supervision agreement)
Submission
7. Admission relating to doctoral examination
7.1 Submission of documents (place, date, orignial signature)
→ Office of the Dean → Route Card
7.1.1 Application (admission to doctoral examination)
7.1.2 Doctoral Dissertation (10 copies)
printed double-sided (printed reviewed script)
tighten binded, no spiral binding!
Cover
submission Office of the Dean:
- 1 printed copy of doctoral thesis,
- 1 electronic version pdf of doctoral thesis
to "fcp-dekanat@uni-wuerzburg.de"
submission directly to supervisors/respectively examiners
- each 1 printed copy of doctoral thesis
(if intentions for external supervisors/respectively examiners
the Dean's approval is needed in advance)
submission University Library (after defence!)
- 5 printed deposit copies of doctoral thesis
7.1.3 Statement relating to supervisory agreement
7.1.4 in case of preparation in a cumulative way or cumulative in parts
7.1.4.1 form authorship
7.1.4.2 (please add this form also into dissertation)
form percentages
7.1.4.3 form acknowledge
7.1.5 Assurance
7.1.6 Copyright Statement
7.1.7 Curriculum Vitae (detailed CV)
7.1.8 1 x list of publications
(updated register indicating complete bibliographic data)
7.1.9 Original - Good-Conduct Certificate for Authorities -
intended use: Promotion / PhD
German citizens:
Certificate applied for at a city or municipality administration
it must say: "zur Vorlage bei einer Behörde nach § 30 Abs. 5 BZRG"
Sent directly from the Federal Office of Justice
to the Office of the Dean!
Citizens from other european countries: Supplemental the
European certificate of good conduct must also be applied for.
Citizens from other countries: The official certificate of good conduct
customary in these countries must be submitted
(e.g. from a Criminal Investigation Department).
7.1.10 notification sheet - final exams - Unit 2.2 Student Affairs
(according to degree/subject WueStudy - course of studies)
7.1.11 in case of binational doctoral studies
a signed cooperation agreement is needed
8. Request of assessment of doctoral disseration (Office of the Dean)
9. Circulation procedure (Office of the Dean)
10. Organisation of defence incl. room booking (Office of the Dean)
Completion after Defence
11. University Library
11.1 Upload of doctoral dissertation (OPUS)
11.2 Submission of copies
11.3 if applicable - temporary application for Nonpublication
§ 15 Abs. 5 Doctoral Regulations - Attention one year deadline!
In addition to this, a justified application to the Office of the Dean is needed -
Approval of the Doctoral Committee !
12. Submission route card → Office of the Dean
13. Submission statistics survey career
14. Certificate is issued
15. Certificate can be collected at the Office of the Dean
or received via registered letter to your home address -
return receipt→ Office of the Dean
